In brief
When vehicle owner (Halter) duties are delegated, management assigns individual duties of the vehicle owner (Halter) to a named person in writing. The delegation is effective only if that person also receives the necessary authority and budget.
What Must the Delegation Include?
It requires a written document, the name of the assigned person, and a specific list of transferred tasks. Blanket wording is not sufficient. Typical tasks include driver’s license checks, UVV inspections, Driver Safety Instruction, deadline monitoring, and handling claims.
Both parties sign; the assigned person thereby confirms acceptance of the tasks.
When Is Delegation Ineffective?
When the named person cannot carry out the assigned tasks. Without authority to direct drivers, a budget for inspections and replacement vehicles, and suitable expertise, the conditions for the assignment to fulfill its purpose are missing. How that affects responsibility in an individual case is a legal question that should be examined.
What Remains With Management Despite Delegation?
The selection and supervision of the assigned person. This supervisory duty cannot be passed on. In practice, management should receive regular reports on whether the duties are being fulfilled. An annual confirmation without supporting data is insufficient. A recurring report with figures is useful: how many licenses were checked within the interval, how many vehicles have a valid inspection sticker, and which deadlines remain outstanding.
Further reading
Fleet Management Without Excel Spreadsheets
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