Fleet vehicles are a cost-effective alternative to traditional company cars. But when coordinating multiple vehicles used by different employees, manual processes quickly reach their limits. Double bookings, a lack of transparency regarding utilization and costs, and unclear responsibilities: managing a vehicle fleet without digital support costs time and money.
The AZOWO Mobility Cloud brings order to the vehicle fleet: with an intelligent booking algorithm, real-time data, and automated reports.
Without a centralized booking system, conflicts can quickly arise: two employees reserve the same vehicle, the process grinds to a halt, and the effort required to resolve the issue manually increases.
Too many vehicles result in unnecessary fixed costs, while too few slow down operations. Without data on actual usage, it is difficult to optimize fleet size and deployment.
Physical keys get lost, are passed on to others, or aren't returned on time. This wastes time and poses security risks.
Which department uses which vehicle and how often? Without automatic tracking, cost allocation remains inaccurate and budget control is incomplete.
With shared vehicles, drivers change regularly. It is nearly impossible to reliably ensure manually that all users are authorized and that the vehicles are insured.
Multiple drivers, one vehicle: Maintenance schedules are overlooked, and damage goes unreported. Unplanned breakdowns affect the entire fleet.
Employees book vehicles via the web or app, and AZOWO’s vehicle-class-based algorithm automatically assigns the appropriate vehicle based on route, availability, and specific features. This makes double bookings a thing of the past. Users can book multiple vehicles at once, select specific models, and reserve time slots in advance.
Managing physical keys takes time and carries risks. AZOWO integrates various keyless access solutions: Vehicles can be unlocked using a driver app, via RFID or PIN-based key cabinets, or through telematics partners such as Witte:digital or Masunt. Access rights are automatically verified, and key pickups and returns are fully logged.
The scheduling view provides fleet managers with a complete overview at all times: which vehicles are booked, available, or overdue, and which rentals are active, scheduled, or completed. Comprehensive filtering options by location, vehicle class, and time period enable targeted analysis and proactive planning.
AZOWO’s Live View provides a real-time overview of the current location and operating radius of all fleet vehicles. Customizable geofencing prevents misuse, and the display is implemented via Yellowmap in compliance with works council regulations and data protection standards. This allows you to optimize utilization and proactively plan maintenance intervals.
For company vehicles, clearly separating business and personal trips is a tax requirement. The digital logbook automatically records all trips using OEM data or a dongle, documents them in a manner compliant with tax authorities, and reduces the manual workload for both drivers and fleet management.
Which department uses which vehicles, and how intensively? Automated reports provide precise utilization and cost data in real time, which can be customized and exported. The TCO module clearly displays all relevant costs and identifies areas for potential savings.
The vehicle-class-based booking algorithm is one of the core modules of the AZOWO Mobility Cloud. In the video, you can see how automatic vehicle assignment works in practice.
Munich Airport manages a mixed fleet of vehicles across six locations, serving more than 2,500 users. A multimodal mobility platform helps automate booking processes, optimize vehicle utilization, and actively drive the mobility transition.
