Fleet vehicles and corporate car-sharing are a cost-effective alternative to traditional company cars. But anyone coordinating multiple vehicles used by different employees quickly reaches the limits of manual processes. Double bookings, a lack of transparency regarding usage and costs, and unclear responsibilities: Managing a vehicle fleet without digital support costs time and money.
The AZOWO Mobility Cloud brings order to the vehicle fleet: with an intelligent booking algorithm, real-time data, and automated reports—all as part of a well-designed digital fleet management system.
Without centralized booking management, conflicts can quickly arise: Two employees reserve the same vehicle, the process comes to a standstill, and the effort required to resolve the issue manually increases.
Having too many vehicles results in unnecessary fixed costs, while having too few slows down operations. Without data on actual usage, it is difficult to optimize fleet size and deployment.
Physical keys get lost, are given to others, or aren't returned on time. This wastes time and poses security risks.
Which department uses which vehicle, and how often? Without automatic tracking, cost allocation remains inaccurate and budget control is incomplete.
With shared vehicles, drivers change frequently. It is nearly impossible to reliably verify manually that all users are authorized and that the vehicles are insured.
Multiple drivers, one vehicle: Maintenance schedules are ignored, and damage goes unreported. Unplanned breakdowns affect the entire fleet.
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Employees reserve vehicles via the web or app, and AZOWO’s vehicle-class-based algorithm automatically assigns the appropriate vehicle based on route, availability, and specific features. This is exactly how corporate carsharing works in day-to-day business operations. Double bookings are now a thing of the past. Users can book multiple vehicles at the same time, select specific models, and reserve time slots in advance.
Managing physical keys takes time and involves risks. AZOWO integrates various keyless access solutions: Vehicles can be unlocked using the driver app, RFID, or a PIN code.
Not every vehicle can be operated entirely without a key. For these cases, AZOWO offers the integration of key cabinets that can be opened flexibly via smartphone, PIN code, or RFID. Through our telematics partners Traka, Masunt, and Witte:digital, we can integrate the right solution based on your fleet structure and vehicle type. Vehicle check-out and return are automatically logged, and access rights are managed centrally.
The scheduling view provides fleet managers with a complete overview at all times: which vehicles are booked, available, or overdue, and which rentals are active, scheduled, or completed. Comprehensive filter options by location, vehicle class, and time period enable targeted analysis and proactive planning.
AZOWO’s Live View provides a real-time view of the current location and operating radius of all fleet vehicles. Adjustable geofencing prevents misuse, and the display is implemented via Yellowmap in compliance with works council regulations and data protection standards. This allows you to optimize utilization and proactively plan maintenance intervals.
For company-owned vehicles, tax law requires a clear distinction between business and personal trips. The digital logbook automatically records all trips using OEM data or a dongle, documents them in a manner that complies with tax authority requirements, and reduces the manual workload for both drivers and fleet management.
Which department uses which vehicles, and how intensively? Automated reports provide precise utilization and cost data in real time, which can be customized and exported. The TCO module clearly displays all relevant costs and identifies areas for potential savings.
The vehicle-class-based booking algorithm is one of the core modules of the AZOWO Mobility Cloud. In the video, you can see how automatic vehicle assignment works in practice.
Munich Airport manages a mixed fleet of vehicles across six locations, serving more than 2,500 users. A multimodal mobility platform helps automate booking processes, optimize vehicle utilization, and actively drive the transition to sustainable mobility.
