Fleet costs consist of many individual items: leasing, fuel, maintenance, insurance, and administrative expenses, which are often underestimated. Many companies do not know the exact total cost per vehicle because the data is scattered across multiple systems and Excel spreadsheets. Without a centralized data source, it remains difficult to identify potential savings and make reliable decisions regarding vehicle procurement or fleet size.
The AZOWO Mobility Cloud brings this data together in one place. As fleet management software, it automatically tracks costs, analyzes them by vehicle, department, or location, and thus provides the foundation for targeted cost reduction across the entire fleet.
Lease payments, insurance, and taxes are incurred regardless of whether a vehicle is in daily use or sits in the parking lot for weeks at a time. Without utilization data, a rarely used vehicle doesn’t stand out in the running costs overview; it simply appears as one item among many.
Regular maintenance costs a fixed, predictable amount. If it is neglected, a minor defect can turn into major damage, not to mention downtime and, in some cases, the need to replace the vehicle sooner than planned. The actual additional costs resulting from a missed appointment are rarely attributed to a single event in hindsight.
The hours spent manually coordinating bookings, checking driver’s licenses, or compiling reports do not appear as a separate line item in any cost calculation. Nevertheless, they tie up staff capacity that is then lacking elsewhere for strategic tasks.
If you don't track which department uses a vehicle and how intensively, you can't determine where the costs are actually incurred. A budget can be exceeded for months without it being possible to pinpoint a specific cause.
Without usage data, it is difficult to determine whether a vehicle must be assigned to a specific person or whether a shared vehicle would suffice to meet actual needs. Similarly, the decision on whether an electric vehicle would be a sound investment for the next purchase is then made more out of habit than on the basis of comparative figures.
Invoices, service receipts, and contracts are often scattered across multiple filing systems or kept in paper form. Duplicate payments, missed deadlines, or overlooked items rarely get noticed because there is no central overview.
Companies that migrate their fleets to the AZOWO Mobility Cloud achieve savings of up to 30 percent in the first year of use. The exact figure is determined by an analysis of the fleet, utilization, and mileage.
Mit der AZOWO Dokumentenverwaltung entfallen Zuordnung, Ablage und Rückfragen zu Dokumenten fast vollständig, was den Aufwand pro Dokument von 5 auf 2 Minuten senkt und bei 600 Dokumenten im Monat rund 30 Stunden und 1.950€ spart.
Mit der digitalen Führerscheinkontrolle von AZOWO fallen Terminabstimmung, Nachfassen und Protokollierung fast vollständig weg, was den Aufwand pro Kontrolle von 20 auf 3 Minuten senkt und bei 220 Mitarbeitenden rund 10 Stunden und 675€ im Monat spart.
Mit dem AZOWO Aufgabenmanagement entfallen Fristerkennung, Fahrerabstimmung und mehrfaches Nachhalten bei wiederkehrenden Aufgaben fast vollständig, was den Aufwand pro Aufgabe von 12 auf 4 Minuten senkt und im Monat rund 13 Stunden und 870€ spart.
Tracks all costs associated with a vehicle—from purchase and operation to depreciation—in one place. Comparisons between vehicles, manufacturers, or cost centers reveal where expenses actually occur and where savings can be realized.
Automated reports on capacity utilization, operating costs, and maintenance needs replace the manual compilation of key metrics. Reports can be filtered by category, time period, or cost center and run in the background without requiring any recurring effort.
Mileage, fuel and charge levels, and maintenance alerts are transmitted in real time. This makes idle time visible and provides the data needed to align the fleet size with actual demand.
Maintenance reminders, tire changes, or vehicle cleaning are automatically triggered when a specified threshold is reached. This prevents missed appointments that would otherwise lead to costly downtime or consequential damage.
Invoices, contracts, and service documents are automatically captured, scanned, and assigned to the correct file. This reduces manual data entry and prevents individual cost items from being overlooked.
Damage is recorded centrally, and costs are analyzed at the driver and vehicle levels. Fast, digital processing reduces downtime and limits follow-up costs associated with alternative transportation.
A standardized process and predefined guidelines ensure that only vehicles that are in line with the budget and actual needs are ordered. This prevents costly individual decisions that deviate from company guidelines.
Before specific cost items can be targeted for reduction, a comprehensive assessment is needed: administrative costs, vehicle performance, fuel consumption, and insurance must all be examined, as must the time spent on manual processes such as booking or report generation. Only with this data foundation can potential savings be reliably identified and translated into concrete measures.
From needs analysis to the requirements specification to vendor evaluation: Selecting the right fleet management software involves several steps, and the course is set early on for future costs and benefits. Our guide walks you through all twelve phases of the procurement process, from the initial definition of objectives to go-live.
The actual potential for savings depends on fleet size, processes, and the current level of digitization. Based on just a few details about your fleet, the ROI calculator provides a customized estimate of time and cost savings—from automated processes and a TCO overview to intelligent vehicle assignment.
