AI document management

Among other things, the system recognizes invoices, vehicle registration certificates, traffic violation notices, lease agreements, and damage reports. For each document type, the relevant fields are automatically extracted and assigned to the corresponding vehicle file. Manual follow-up work is limited to exceptional cases, such as when a document is incomplete or differs from a previously unknown format.

A consolidated invoice only needs to be uploaded once. The AI identifies all the vehicles listed on it and automatically creates a separate document with the respective individual costs. As a result, each vehicle is assigned only the costs that are actually attributable to it, making the TCO calculation more accurate than with manual allocation.

During the upload, the system automatically checks the case number to determine whether a violation with the same details has already been recorded. This prevents the same case from being entered twice without the need for manual verification.

Yes. All extracted fields—such as driver, vehicle, or cost center—can be edited directly in the document. This is important, for example, if the automatic driver assignment is incorrect due to a violation or if a document needs to be manually updated for other reasons.

Points are assigned to a driver’s account for each recorded violation. If a driver exceeds a set threshold, the system automatically triggers a warning. This makes it possible to identify notable patterns in driving behavior without requiring fleet managers to evaluate each incident individually.

The quality of fleet management decisions depends directly on the quality of the underlying data. In practice, there is often little time for manual data maintenance, which can result in incomplete, inaccurate, or outdated information. This is exactly where AI-powered document management comes in: Relevant fields from invoices, registration certificates, and other documents are automatically recognized and sorted into the appropriate vehicle files. This creates a clean, reliable database without requiring any additional manual work.